Somebody re-enters every patient
The schedule already exists. Then a person copies it onto a whiteboard or into a second system, all day, and it is wrong within twenty minutes.
Built for the treatment floor, not the boardroom
Your treatment board runs itself.
VetFlow reads your practice management system and checks patients in, assigns the right doctor and nurse to the right room, builds each visit's checklist, and discharges them when the visit closes — with no one clicking anything.
- ✓No double entry into a second system
- ✓Priced per location, never per seat
- ✓Sits on top of your PIMS — no migration
Sound familiar?
These are the things that make a busy appointment day feel worse than it actually is.
Nobody is sure who is in which room
A nurse asks the front. The front asks the doctor. The doctor is in an exam. Meanwhile a patient has been waiting an hour and nobody noticed.
Help means shouting down a hallway
You need a second pair of hands for a cystocentesis and your only option is to open the door and hope somebody hears you.
Nobody knows what each patient needs
Every patient gets a live cloud checklist in VetFlow — treatments, meds, and next steps the whole team can see, so nothing gets asked twice or missed.
The whiteboard is a day-end mystery
At close, nobody can say how many patients each doctor actually saw, or how long anyone sat in a room, because the record got erased at lunch.
The board goes stale the second someone forgets
A patient was discharged an hour ago and the board still shows them in the room, because nobody remembered to wipe it.
Why practices switch
Legacy treatment boards ask your team to maintain a second copy of the day by hand. VetFlow reads the copy you already keep.
On the floor
Getting a patient on the board
×A staff member re-types the appointment into a second system — or writes it on a whiteboard by hand
✓Read from the schedule you already keep, and placed automatically
What it costs to add people
×Per-seat or per-device licences — the more staff, the higher the bill
✓One flat price per location. Every nurse, doctor and receptionist included
Room and nurse assignments
×Whiteboard, walkie-talkie, or asking around mid-shift
✓Automated check-in and check-out, read straight from your practice software — so you always know who's here, who's gone, and who's where
Visit checklists
×Built by hand, per patient, per visit
✓Six standard steps appear the moment the patient arrives — and you can customize them or add your own
Asking for help in a room
×Shout, text, or walk the floor looking for someone
✓One tap flags the room or a specific patient, and the whole team sees and hears it — or broadcast a general alert everyone can see
Doing something quickly
×Click through screens to find the right field
✓Say it or type it in plain English and Hannah does it
The front desk work, done for you
VetFlow is not another place to type things. It watches the schedule you already keep and turns it into a board your team can actually run the day from.
Automatic check-in
Appointments become occupied rooms on their own — doctor, nurse and room resolved from your shift setup. Drop-offs route to drop-off slots instead of taking an exam room.
Live treatment board
One screen the whole team reads: who is in which room, how long they have been there, and what is left to do. A TV mode for the wall display included.
Visit checklists
Every patient arrives with the standard workflow already built — history, exam, estimate, treatments, meds, checkout — claimable in one tap.
Help calls & alerts
A nurse flags a room and the whole team hears it. Per-patient alerts follow the patient and can be cleared from anywhere.
Hannah, your AI assistant
Speak or type plain English — "discharge everyone in the drop-offs", "move Bella to Exam 3 with her doctor" — and it happens across the board.
Built for groups
Every record is scoped to its own clinic. Run one practice or twenty, each with its own board, staff and sync health.
How it works
Four steps, and only two of them happen more than once.
Connect your scheduler
VetFlow reads your PIMS three ways — a browser bridge (a Chrome extension on the host computer that keeps your scheduler open), a direct webhook, or a scheduled poll. We pick the right one on the call. None of them is an IT project.
Fill in the shift setup
Each doctor, their nurses, and which room and appointment slot each nurse covers. It takes about a minute, morning and afternoon.
Run your schedule as usual
Patients appear on the board as they arrive, in the right room with the right nurse, each with their checklist already built. Drop-offs go to drop-off slots.
Run the floor from the board
Claim tasks in a tap, flag a room for help, message the floor, or just tell Hannah what you need. Discharge happens on its own when the visit closes.
VetFlow was built from the bottlenecks of a full appointment day — every problem it solves is one that used to eat a good team's time.
It has been refined against a real clinic's daily schedule, through every surge, staffing change and turnover day.
Zeroclicks to check a patient in
10sfrom PIMS change to board update
6checklist steps created per visit, automatically
A note from the founder
The board I wished we'd had.
I'm Bryan. I grew up in Santa Clarita and spent a decade in veterinary practice — on the treatment floor, not in an office. Every problem VetFlow solves is one I watched good teams wrestle with on a full appointment day.
I got tired of watching teams waste time re-entering patient information that already existed, lose track of patients because the only shared record of the day was a whiteboard someone wiped at lunch, and have to walk the floor or shout down a hallway — or chase somebody on a walkie — just to get a second pair of hands. So I built the board I wished we'd had, and kept fixing it every time a real shift showed me what it was missing.
That's still how it gets built. Nothing ships here because it demos well — it ships because it holds up on a real Saturday.
Bryan
Founder, VetFlowQuestions we get asked
Does VetFlow replace our practice management system?
No, and it isn't trying to. Your PIMS stays the medical and financial record. VetFlow sits on top of its scheduler and turns the day into a live floor board — so nobody is re-typing appointments into a second system.
Does it push billing line items back to our invoices?
No. VetFlow deliberately doesn't write to your PIMS — it reads the schedule and leaves your records alone. Charges are still captured in your PIMS the way they are today. What you get here is speed, communication and automation on the floor, not a billing sync.
How hard is the browser extension to install?
It only goes on the host computer that keeps your scheduler open, and it takes a few minutes with us on a call — a Chrome extension you load once, plus keeping that scheduler tab open during the day. No servers, no PIMS credentials, no vendor approval needed.
Can we put this on TVs in the treatment area?
Yes — TV wall mode is built for exactly that. The board scales itself to the screen, highlights the patients that need attention, and shows visit timers with long visits flagged. Any browser-capable TV or a small media stick works.
Which practice management systems do you support?
We have built-in adapters for ezyVet, Cornerstone, Avimark, Shepherd, Impromed and Pulse, plus a configurable option for other systems and the browser bridge for schedulers with no open API. If yours is not listed, tell us on the demo call.
What does it cost as we add staff?
Nothing. Pricing is per location, per month — every doctor, nurse and receptionist at that location is included, on as many screens as you want.
See it on a real schedule
Tell us a little about your practice and we'll walk you through the board, the automatic check-in, and what connecting your system involves.